Forms

Proposals

Proposal Submission

Submit your proposal via the TERA-PAMS site at https://utia.tera.tennessee.edu/ramses

You must enter your UT NetID and password to continue.

Budgets

Project Budget (Internal Use Form): Your Grants Coordinator will prepare a UTIA Budget Worksheet when assisting with your proposal. Please provide a draft of budget information to your Coordinator and work with her to finalize your budget as early as possible. You may use this form to help you prepare your budget.

Rebudgeting Approval

Download the form (pdf)

Direct Charge Justification

Use this form if you are requesting funds for expenses that are normally not allowed to be charged as direct costs to a project. Examples include, clerical support, computers, phone, fax, etc. This form must be included with the Permission to Apply for External Funding and the Project Budget Form if applicable. Download the form.

Contracts

Contract Review and Approval Form

The Contract Review and Approval Form is required for all contracts and is created in IRIS using the transaction ZCT_MAINT_CONTRACT (Accounting->Contract Management->Contracts->Maintain Contract). The paper form will no longer be accepted. Complete the form in IRIS (with the exception of the Characteristics section), “save” the form (do not “submit” it), print a copy, and send it, along with the original contract, to Tammy Berry in room A301R for review, negotiation, and signature. The detailed instructions for completion in IRIS can be found at http://rwd.tennessee.edu/nav/index.htm. There, click on Training->Contracts->ZCT_MAINT_CONTRACT – Create Contract (Document).

Standard Contract Templates

Sample Research Agreement

Download the form

Justification of Non-Competitive Purchases and Contracts (Sole Source)

Must accompany contracts that pay over $5,000 to an outside entity without going through the competitive bid process. And must be used for personal contracts over $5,000 per event or $12,000 per calendar year. Download the form.

MTA Questionnaire (outgoing materials)

Material Transfer Agreements are contracts and must be signed by an individual authorized to commit the University to a legal agreement. These must be accompanied by a Material Transfer Agreement Questionnaire for outgoing materials if the University is providing the material. Questionnaire. Download the Questionnaire.

MTA Questionnaire (incoming materials)

Material Transfer Agreements are contracts and must be signed by an individual authorized to commit the University to a legal agreement. These must be accompanied by a Material Transfer Agreement Questionnaire for incoming materials if the University is receiving the material. Download the Questionnaire.

Confidentiality Agreement (CDA)

Confidentiality Agreements are contracts and must be signed by an individual authorized to commit the University to a legal agreement.

2 - Party CDA - Download
3 - Party CDA - Download
Includes the UT Research Foundation and is used when intellectual property is involved.

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