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UT OFFICE OF RESEARCH ALERT
PROPOSAL ROUTING
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PI writes proposal and meets with the in the Office of Research and Graduate Programs (4-5572) to review budget.
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PI attaches completed Permission to Apply for External Funding Form and Vet Med Budget Worksheet Form to proposal. Each PI that is part of the proposal should sign the UTIA Document Review/Approval form. Follow "Instructions for Completing Permission to Apply for External Funding Form."
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PI forwards proposal packet to Department Head(s) for review and approval. Department Head(s) sign the Proposal Routing Form and forwards packet to the Office of Research and Graduate Programs.
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The Associate Dean for Research and Graduate Programs reviews proposal packet and signs the Proposal Routing Form.
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The Office of Research and Graduate Programs forwards the proposal packet to the Vice President for review. The Vice President signs the Proposal Routing Form and returns the packet to the Office of Research and Graduate Programs.
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The proposal is entered into COEUS (Sponsored research computer system).
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PI performs a final review and mails proposal.
A proposal can not be submitted until the Proposal Routing Form has been signed by the Vice President.
If the proposal is rejected, please notify the Office of Research and Graduate Programs either by email or a copy of the rejection letter.
If the proposal is funded a contract is usually issued and processed according to the contract routing procedure.
Proposal Information
Proposal Routing/Forms
Contract Processing
Confidentiality Forms:
Frequently Requested Information
Name of the Institution (Make checks payable to): The University of Tennessee
Address: 2407 River Drive, Room A102, Knoxville, TN 37996-4550
Employee Identification Number: 62-6001636
Federal Tax #: 62-6001636
DUNS Number: 96-211-0003
Animal Welfare Assurance Number: A-3668-01
Federal Wide Assurance (Human Subjects): FWA00006629
Institutional Official who signs grant applications:
Robert N. Moore, Ph.D.
Associate Dean for Research and Graduate Programs
The University of Tennessee
College of Veterinary Medicine
2407 River Drive, Room A102
Knoxville, TN 37996-4550Tel: (865) 974-7263
FAX (865) 974-4773EMAIL: rmoore1@utk.edu
Fiscal Officer:
Tonya Kenley
Budget Director
The University of Tennessee
College of Veterinary Medicine
2407 River Drive, Room A102
Knoxville, TN 37996-4550Tel: (865) 974-0988
FAX (865) 974-4773EMAIL: tcromwel@utk.edu
Facilities and Administrative (F&A) Costs
Facilities and Administrative (F&A) costs, formerly called indirect costs, are general University expenses associated with Sponsored Research, Instruction, and Other Sponsored Activities which cannot be easily associated with a particular project. The on-campus F&A costs for research include building use and depreciation, equipment use and depreciation, operation and maintenance, library, and administration. The on-campus instruction and other sponsored activities rates include all of the above, plus student services. The off-campus research, instruction, and other sponsored activities rates include only administration costs. The rates are proposed to and negotiated with the US Department of Health and Human Services (DHHS) Division of Cost Allocation and Liaison by the UT Executive Director for Budget and Finance.
For the College of Veterinary Medicine, F&A costs are applied to a base figure called Modified Total Direct Costs (MTDC). This base consists of salaries and wages, fringe benefits, materials and supplies, services, travel, and sub-awards up to $25,000 each. F&A costs should not be applied to equipment having a unit cost of $5,000 or greater, sensitive equipment (e.g. computers, audiovisual equipment) having a unit cost between $1,000 and $4,999, that portion of any single subcontract which exceeds $25,000, capital expenditures, rental costs of off-site facilities, scholarships and fellowships, patient care, or tuition remission. In some cases, the agency or other funding entity may specify, that some basis other than MTDC must be used as an F&A cost base.
Copy of F/A Rate Agreement
Contact:
Debbie Hampstead
Office of Research and Graduate Programs
The University of Tennessee
2407 River Drive, Rm.A102
Knoxville, TN 37996-4550
Tel: 4-5572